When you begin working on a new digital shift handover project, suddenly countless questions arise… What are the phases, roles, and responsibilities in such a project? How do I plan and structure it? Where do I start from? What should be my guidelines for executing an effective shift handover? How does it tie into transformation projects? And most importantly: how to make it happen? In this article, you’ll find answers to all your questions on the digital shift handover project.
Definition of Digital Shift Handover
Digital shift handover is a communication system that is used to pass information between shifts. The system is used to improve communication between shifts and is a great way to improve safety and productivity in your facility.
Digital shift handover combines the use of technology with traditional methods of communication such as hard copy documents and face-to-face meetings. Digital shift handover can be done via email, text messages, or video messaging; all of which can be sent before or after the employee arrives at work on their next shift.
Benefits of Digital Shift Handover
- Improved communication between shifts
- Improved safety and productivity
- Improved efficiency
- Improved patient and staff satisfaction
- Improved patient care
- Improved staff satisfaction, retention, training, and morale
How to Implement Digital Shift Handover
Digital shift handover is not a one-time thing. It is an ongoing process and needs to be improved over time. The implementation of this process requires the following steps:
- Identify the areas in which you want to improve and create specific objectives for them (examples include customer satisfaction, employee engagement, etc.).
- Create a plan that involves defining strategies, roles, responsibilities, and timelines for implementing these changes. For example, if customer satisfaction is one of your goals, then you may need to set up regular meetings with customer service representatives on how they can improve their service delivery methods or increase their level of knowledge about certain products or services. You could also decide on milestones for achieving each goal within a given timeframe.
Plan and Designing of a Digital Shift Handover System
Planning and designing the new system can be a bit confusing, but this guide will help you get started. It’s important to remember that planning and designing are two separate phases of your project. You can’t plan everything up front and then design it all at once, or vice versa—you need to do both in conjunction with each other.
Planning involves creating a vision for what you want your program or process to look like so that designers have something concrete to work off when they go into the design phase. The planning phase includes things like conducting research on current models, team meetings where everyone voices their opinions about how things should be done, setting up timelines for how long each task takes (or should take), etc.; basically everything except actually drawing out your new digital handover system as a mockup of what exactly it will look like on paper (that comes later).
Designing is when actual software engineers sit down with their team members’ ideas from the planning meeting(s) and create something tangible out of them—a mockup or prototype of what the program would look like if built today (which ideally shouldn’t take more than 3-5 days). This step usually involves sketching out some rough drawings of screens using pen & paper first before moving them into Adobe Illustrator where they can be turned into something usable by actual users/employees who might not know how computers work yet.
User-Friendly Interface for Effective DSH Implementation
A user-friendly interface is crucial for effective DSH implementation. A user-friendly interface is defined as one that is simple, intuitive, and easy to use. A good design makes it easy for your users to navigate through the website and get the information they need quickly. If you have a difficult time understanding how to navigate through your own website’s layout, you can be sure that visitors will struggle with it too.
This means creating a site structure that makes sense for your users: having clear headings, concise copy (anything longer than seven sentences should be broken up into smaller chunks), and visually appealing elements like graphics or illustrations are all part of creating an accessible site architecture.
How to Manage a Digital Shift Handover
The digital shift hand over software is the process of managing a team of people who are working on a project.
Your team will have to define several things before they start working on your digital shift handover app:
- Who is going to work on this? What type of skills does each person need? Are there any specific qualifications required for anyone in particular?
- How long will it take them to complete their tasks? Do they know how much time they have available in which to finish each stage (for example, if there’s only one month left until launch day)?
- What kind of technology do we need? Is it okay if some employees share equipment such as laptops or tablets between them during different stages; how many computers are available per employee; etc;
It’s important that you define and understand the goals of the project, as well as its constraints and deliverables. You must also identify success criteria, set up a project management plan, and prepare a budget.